A lot of people have more than one email account using different services for different purposes and it can be a pain to have to keep switching between clients and websites to manage them all. This tutorial shows how you can use Gmail to manage all these accounts in one place.
Note: This won’t work with every email address account you have, e.g. your corporate work systems may not be able to be added this way. But most email addresses you own yourself are likely to work with it. Also worth nothing, a similar process can be used to manage all your accounts through other services like Yahoo Mail, Outlook.com and the desktop version of Outlook. You’ll just need to look for menu items with similar names to get started and then the steps should be very close to how it works with Gmail.
In Gmail, click the Gear icon and select Settings.
Click the Accounts and Import tab and then, in the Check Email from Other Accounts Section, click Add a POP3 Email Account You Own.
Follow the instructions in the pop-up wizard that appears.
Many of the options include a Learn More link if you need more information. For some email services, like Yahoo, some information will be prepopulated. If not, you may need to check with the company that hosts your email account (e.g. your domain registrar or website host) to get the settings you need for mail servers, port numbers, etc. You can usually find the settings in the support section of the company’s website.
IMPORTANT: If you still want to be able to access and send emails from the original service, make sure you check the box to Leave Messages on Server. Otherwise, after they’re downloaded to Gmail, they’ll be deleted from your mail server.
After you’ve finished the setup process, you’ll see this email account added to your Settings page.
If you click the Make Default link, this will be the email address that is automatically used to send emails when you click the Compose button. Otherwise, you can select this email from the down arrow in the From field.
At this point, it’s a good idea to test that both the Send and Receive settings have been set up successfully.
So where do you sit on the Gmail: Best Thing Ever/Devil’s Software question? 🙂 And if you’re already using it to send and receive from other email accounts, do you have any tips to add? Add your comments below!
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