Tech for Luddites

When I first wrote this blog post, Word 2003 was still the predominant version of the program, more commonly used than Word 2007. (And Word 2010 was just a gleam in some Microsoft programmer’s eye…) So I basically wrote the post for users of 2003 and then just posted a brief explanation where to find the same functions in 2007, which was the first version to use ribbons instead of dropdown menus. Over the years, this has been one of the most popular T4L posts but now that 2007 and 2010 are more widely used, I’ve decided to spell out the steps for those versions in full. You can still find the instructions for Word 2003 and earlier versions later in the post.

NOTE: I’ve never had Office 2013, so I can’t say if there are any differences for that version, but I now have Office 2016 and the process is exactly the same, so it’s a good bet that it is for 2013 as well. (If you have Word 2013 and there is any difference, please post a comment below and I’ll add that info here.)

Both sets of instructions are for creating different sections in an MS-Word document so you can change the header for each section. For example, you might want to have different headers with each chapter name to help readers find the section they’re looking for more quickly.

Note: The same techniques work for creating separate footers, which you might want to do to start Page 1 after a Table of Contents, for example.

Section Break vs. Page Break

You may already know that you can force a page break by placing your cursor in front of the text you want to start on the next page and pressing Ctrl + Enter on your keyboard. (And if you don’t know that, consider this a bonus tip!) 🙂

However, that won’t work for our purpose. We don’t want to just move the text to the next page; we want to start a new section so we can create a new header.

Instructions for Word 2007, 2010, 2013, and 2016

Put your cursor at the start of the text you want to start a new section.

On the Page Layout ribbon, click the down arrow beside the Breaks button. (In Word 2016, the ribbon is just called Layout. I don’t know which one it is in 2013.)

Select Section Breaks > Next Page.

Now the text is at the top of the next page.

Move your cursor near the top of the page and double-click to display the Header area.

NOTE: Some readers have reported that if they create a Header section using the Insert > Header command and choose anything other than the Blank option, the instructions don’t work. I’m not sure why this is as it works for me, but if you are still having problems after following these steps, try changing the Header format to Blank.

The Header and Footer Tools Design ribbon has opened at the top of the page. You can see that the Link to Previous button is depressed, meaning the two sections will have the same header. (You can also see a Same to Previous tab on the bottom border of the header section.)

Click the Link to Previous button.

The Same as Previous tab is now gone from the header section.

Type “Section 2 Header” in the header area.

Double-click in the main text area of the page.

This will close the header section and remove the toolbar. The new header appears at the top of the page.

Now, if you scroll back up to the first page, you can see that the header is still blank, because the two headers are no longer linked. You could also enter text into the header area and it wouldn’t change the header on the next page.

Simply repeat these steps for each new section and you can have as many different headers as you want.

Instructions for Word 2003 and Earlier Versions

Note: The screenshots below show a document I used when I wrote the original post. I no longer have it and I no longer have Word 2003, so I can’t update the document. But the dialog boxes should look the same.

Put your cursor at the start of the text you want to start a new section.

From the Insert menu, select Break.

In the dialog box that comes up, select the “Next page” radio button from the “Section break types” area.

Now the text is at the top of the next page. You can tell it’s also the beginning of a new section by looking at the status line at the bottom left of the Word window.

From the View menu, click Header and Footer.

The header section of the page will display and the Header and Footer toolbar also appears.

You’ll notice, above the header box, it says “Same as previous.” This is the default option for when you create a header, and that’s what we need to change.

Click the Same as Previous button on the toolbar.

You can mouse over the buttons to see the names of them. You want to click it so it doesn’t look like it’s depressed.

The “Same as previous” text is now gone from the header box at the top of the page.

Type “Section 2 Header” in the header area.

Double-click in the main text area of the page.

This will close the header section and remove the toolbar.

Now, if you scroll back up to the first page, you can see the header is still blank, because the two headers are no longer linked.

Simply repeat these steps for each new section and you can have as many different headers as you want.

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